2. Information We Collect

We may collect the following categories of personal information:

Identity Information

1. Name
2. Title
3. Date of birth (where required)
4. Government-issued identification details (where legally required)

Contact Information

1. Email address
2. Telephone number
3. Postal address
4. Business contact details

Professional Information

1. Employer details
2. Designation
3. Industry information
4. Professional affiliations

Communication Information

1. Enquiries submitted through forms
2. Email correspondence
3. Meeting records
4. Consultation requests

Technical Information

1. IP address
2. Browser type
3. Device information
4. Operating system
5. Website usage data

Cookies and Analytics Information

1. Website interaction data
2. Session information
3. User preferences
4. Analytics information

3. How We Collect Personal Information

We may collect personal information:

1. Directly from you
2. Through website contact forms
3. Through email communications
4. During consultations and meetings
5. Through subscriptions to newsletters and legal updates
6. Through recruitment applications
7. Through professional networking platforms
8. Through cookies and website analytics tools
9. From publicly available lawful sources.

4. Purpose of Processing

We may process personal information for the following purposes:

1. Responding to enquiries and requests
2. Providing legal services
3. Managing client relationships
4. Conducting conflict checks
5. Complying with legal and regulatory obligations
6. Managing recruitment processes
7. Sending legal updates and publications
8. Improving website functionality
9. Maintaining website security
10. Protecting legal rights and interests
11. Managing professional engagements
12. Conducting internal administration

We process personal data only to the extent necessary and proportionate to the relevant purpose.

5. Legal Basis for Processing

Where applicable, we process personal information based on:

1. Consent
2. Performance of contractual obligations
3. Compliance with legal obligations
4. Legitimate interests
5. Protection of legal rights
6. Employment-related obligations
7. Professional regulatory requirements

Where consent is relied upon, individuals may withdraw consent at any time, subject to legal or contractual limitations.

6. Cookies and Similar Technologies

Our website may use cookies, analytics tools, and similar technologies to improve functionality, user experience, website performance, and security.

Users may manage cookie preferences through browser settings or cookie consent mechanisms where available.

Certain functionalities may be affected if cookies are disabled.

7. Disclosure of Information

We may disclose personal information to:

1. Professional advisors
2. Service providers
3. Technology vendors
4. Regulatory authorities
5. Government agencies
6. Courts and tribunals
7. Opposing parties where legally required
8. Business partners involved in service delivery

Any disclosure shall be limited to what is necessary and lawful.

We do not sell personal information.

8. International Data Transfers

Given the nature of our practice, personal information may be transferred, stored, or processed across jurisdictions.

Where cross-border transfers occur, appropriate safeguards and legal protections shall be implemented in accordance with applicable laws, including contractual safeguards, confidentiality obligations, and security measures.

9. Data Retention

We retain personal information only for as long as necessary to:

1. Fulfil the purposes described in this Policy;
2. Comply with legal and regulatory obligations;
3. Protect legal rights and interests;
4. Resolve disputes;
5. Maintain professional records.

Retention periods may vary depending on the nature of the engagement and applicable legal requirements.

10. Data Security

We implement appropriate technical, organizational, and administrative safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

While reasonable efforts are taken to secure personal information, no electronic transmission or storage system can be guaranteed to be completely secure.

11. Rights of Individuals

Subject to applicable law, individuals may have the right to:

1. Access personal information;
2. Request correction or updating of information;
3. Request deletion of personal data;
4. Withdraw consent;
5. Restrict processing;
6. Object to certain processing activities;
7. Request information regarding processing activities;
8. Seek grievance redressal;
9. Exercise rights available under applicable privacy laws.

Requests may be submitted using the contact details provided below.

12. Children’s Privacy

Our website and services are not intended for children unless specifically permitted under applicable law.

We do not knowingly collect personal information from children without appropriate legal authorization or consent where required.

13. Third-Party Websites

Our website may contain links to third-party websites.

Sam O Martin LLP does not control and is not responsible for the privacy practices, content, or security of external websites.

Users are encouraged to review the privacy policies of such websites separately.

14. Updates to this Policy

We reserve the right to amend or update this Privacy Policy from time to time to reflect changes in legal, regulatory, operational, or technological developments.

The updated version shall be effective upon publication on this website.

15. Contact & Grievance Redressal

For questions, requests, or privacy-related concerns, please contact:

Sam O Martin LLP

Email: info@samomartin.com

Website: www.samomartin.com

Phone: +91 98719 77559

New Delhi, India

Where required under applicable law, privacy and grievance-related requests will be addressed within reasonable timelines and in accordance with legal obligations.